How to Help Board Members Create a Culture of Fundraising
By Andy Robinson
Even the most well-intentioned trustees can let fundraising fall to the bottom of their to-do lists. By providing structure, options, and accountability tools, you can create a culture of fundraising on your board and improve follow-through.
Here are a dozen ideas that can assist you in creating a culture of fundraising on your board andeven bettera culture of accountability. Not every idea is relevant to every organization, so treat this list as a menu and choose the items that best fit your organizations needs and circumstances.
1. Identify a sparkplug or a team of sparkplugs – then empower them to lead. If youre striving to build a culture of fundraising on your board, somebody needs to say to the other board members, peer to peer, Yes, this is our job. Lets figure out how we can support each other to follow through better on commitments.” If the word sparkplug doesnt work for you, how about coach? Or cheerleader? Or enforcer? Without assertive board leadership, the ideas that follow will be much less effective.
2. Develop a board agreement or job description that includes fundraising. Be explicit and detailed. The best of these documents are reciprocal: they itemize both what you expect of the board members and what they can expect in return. For example, if you want them to raise money, its only fair for board members to receive relevant training, materials, and a list of fundraising activities from which to choose.
3. At each board meeting, everyone self-reports. Take 10 minutes for a go-around so every board member can say, This is what Ive done since the last meeting to support fundraising.” Theres no shaming or blaming, just self-reporting. However, the expectation of having to speak might provide enough incentive to get those wavering souls to follow through in advance of the meeting.
4. Create a line item in the budget for board giving. When the annual budget is prepared, trustees must ask themselves, How much can we collectively give? Are we a $2,000 board? A $5,000 board? Is $10,000 a good goal?” Debate the number, set a target, then hand out pledge cards. At board meetings, each budget review serves as an indirect reminder to those who have not yet fulfilled their pledges.
5. Create a line item for board fundraising. This is money that board members raise above and beyond their own personal giving. Once again, the board debates a goal, sets a dollar target, and reviews progress at each meeting. If board and staff do something togetherfor example, they team up to meet with a major donorthen credit the gift to the board member. Since our overall goal is to promote follow-through, it helps to reinforce positive behavior.
6. Solicit challenge gifts based on board behaviornot necessarily tied to dollars raised. For example, approach a major donor or foundation with the following request: To inspire our board, wed like a challenge gift of $______ contingent on board involvement in major donor outreach. We suggest a benchmark of 20 asks. If board members participate in 20 donor meetings, we collect your gift.” The beauty of this approach is that its tied to behavior, not results; you can approach 20 prospects, get turned down 20 times, and still receive the challenge grant.
7. Provide regular fundraising training to your board. This could be a full-day workshop at an annual retreat or 20 minutes at every other board meeting for a quick practice session.
8. Invite a group of your donors to talk about why they give. Once each year, dedicate time to hear from your supporters: why they care about your work, how they like to be approached, and so on. Include Q&A. Demystify fundraising by having a conversation with actual donors.
9. Offer rewards to board members who make an effort. Approach local restaurants for free meals. Ask local shops for gift certificates. Encourage a bed-and-breakfast or local hotel to provide a free night during their slow season. (If giving freebies to the board feels like a conflict of interest, it might be worth investing a little money to buy these meals or gifts.) As appropriate, reward prizes to those who meet their individual goals, show courage, and inspire others.
10. Make it competitive. This wont work with every organization, but Ive seen boards that respond well to competition. Divide the board into two team Greens vs. Blues, Hummingbirds vs. Woodpeckers, whateverand see which team can meet with the greatest number of donors, generate the largest turnout for the annual event, raise the most money. Once again, prizes can be used as incentives or acknowledgment.
11. Define real consequences for not meeting commitmentsthen apply them. What happens when board members dont meet their goals? More pointedly, what do you do if they flat-out refuse to participate? Are they asked to take on other responsibilities to free up the willing fundraisers? Are they encouraged to leave the board or take a different role within the organization? These consequences cant be mandated from above, but they need to be discussed openly: With the knowledge that were all volunteers, how do we set expectations for each other? How do we hold each other accountable? If people cant meet our shared expectations, is it appropriate to transition them off the board? If so, how can we do this in a transparent and humane way?”
12. Bring in new blood. New people often bring a fresh perspective. If theyre recruited with the understanding that fundraising is a shared responsibility, they are much less likely to say, Thats not my job” or I didnt join this board to raise money.” When recruiting, remember to let prospective board members know that board fundraisers receive training, support, appreciation... and maybe even prizes! Finally, remember that culture change is long-term process. Your investment in creating a culture of fundraising will pay off slowly at first, but with persistence and patience it can transform your board and, by extension, your entire organization.
Reprinted with permission of Grassroots Fundraising Journal. Andy Robinson is a consultant and trainer for nonprofits and the author of Great Boards for Small Groups. He can be reached at www.andyrobinsononline.com.
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